Referencing and Application Guidelines and Requirements

Referencing and Application Guidelines and Requirements
If you are applying for a tenancy with Newton Huxley you will need to complete a reference and credit application. You will also be asked to supply associated documents as outlined below. This application requires you to provide personal information which will be provided to a nominated referencing agency who will carry out credit and referencing checks, and provide us with a report on your suitability as a tenant.

We will not share the information obtained during your application with any 3rd party other than our client without your consent.


You will be sent a link to complete these online. We will apply for Employers and previous Landlord references, where applicable. If you are Self Employed we will require a reference from an Accountant and/or 3 years Inland Revenue proof of earnings, alternatively it may be possible to make an advance rent payment but this is at the discretion of the Landlord. Please note: The tenancy is always Subject to Contract and subject to satisfactory References and Credit Check.


At the point of referencing we will need to see a valid Passport, Residence permit (if Non EU, Non EEA Passport Holders), and Proof of Address dated within the last 3 months e.g. Bank Statement, Utility bill. These documents are required to comply with Right to Rent legislation and Anti-Money Laundering regulations. This applies to all occupants aged 18 years and over and Guarantors.

Bankers standing order

Prior to taking the tenancy we will provide a standing order mandate for the principle or joint signatures.

Tenancy agreement

A copy of this document will be sent to you prior to the tenancy and all parties named will be required to read and initial each page and sign at the end.

Property management

In the event that the property is managed by Newton Huxley all matters of maintenance will be referred to and dealt with by this agency, we will also make periodic visits to the property (usually 6 monthly) by prior arrangement.

If we are instructed on a tenant find/introduction basis, you will be provided with all the Landlord contact details who will deal directly with maintenance issues.

Scheduling of permitted payments

Under the Tenant Fees Act 2019, the following permitted payments may become due during your tenancy:

The rent

Usually payable monthly in advance.

Holding deposit

One weeks' rent.

This is to reserve a property. Please Note: This will be withheld if any relevant person (including any guarantor(s)) withdraw from the tenancy, fail a Right-to-Rent check, provide materially significant false or misleading information, or fail to sign their tenancy agreement (and / or Deed of Guarantee) within 15 calendar days (or other Deadline for Agreement as mutually agreed in writing).

Security deposit

Security Deposit - Five weeks’ rent. (where rent is less than £50,000 per year)
This covers damages or defaults on the part of the tenant during the tenancy.
Security Deposit - Six weeks’ rent. (when rent is £50,000 per year or more)
This covers damages or defaults on the part of the tenant during the tenancy.

Unpaid rent

Interest at 3% above the Bank of England Base Rate from Rent Due Date until paid in order to pursue non-payment of rent. Please Note: This will not be levied until the rent is more than 14 days in arrears.

Variation of contract

Tenants request 

£50 (inc. VAT) per agreed variation. To cover the costs associated with taking landlord’s instructions as well as the preparation and execution of new legal documents.

Lost key(s) or other security device(s)

Tenants are liable to the actual cost of replacing any lost key(s) or other security device(s). If the loss results in locks needing to be changed, the actual costs of a locksmith, new lock and replacement keys for the tenant, landlord any other persons requiring keys will be charged to the tenant. If extra costs are incurred there will be a charge of £15 per hour (inc. VAT) for the time taken replacing lost key(s) or other security device(s).

Change of sharer

Tenants request

£50 (inc. VAT) per replacement tenant or any reasonable costs incurred if higher. To cover the costs associated with taking landlord’s instructions, new tenant referencing and Right-to-Rent checks, deposit registration as well as the preparation and execution of new legal documents.

Early termination of tenancy

Tenant’s request 

Should the tenant wish to leave their contract early, they shall be liable to the landlord’s costs in re-letting the property as well as all rent due under the tenancy until the start date of the replacement tenancy. These costs will be no more than the maximum amount of rent outstanding on the tenancy.

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