Referencing and Application Guidelines and Requirements

If you are applying for a tenancy with Newton Huxley you will need to complete a reference and credit application. You will also be asked to supply associated documents as outlined below. This application requires you to provide personal information which will be provided to a nominated referencing agency who will carry out credit and referencing checks, and provide us with a report on your suitability as a tenant.

We will not share the information obtained during your application with any 3rd party other than our client without your consent.


You will be sent a link to complete these online. We will apply for Employers and previous Landlord references, where applicable. If you are Self Employed we will require a reference from an Accountant and/or 3 years Inland Revenue proof of earnings, alternatively it may be possible to make an advance rent payment but this is at the discretion of the Landlord. Please note: The tenancy is always Subject to Contract and subject to satisfactory References and Credit Check.


At the point of referencing we will need to see a valid Passport, Residence permit (if Non EU, Non EEA Passport Holders), and Proof of Address dated within the last 3 months e.g. Bank Statement, Utility bill. These documents are required to comply with Right to Rent legislation and Anti-Money Laundering regulations. This applies to all occupants aged 18 years and over and Guarantors.

Bankers standing order

Prior to taking the tenancy we will provide a standing order mandate for the principle or joint signatures.

Tenancy agreement

A copy of this document will be sent to you prior to the tenancy and all parties named will be required to read and initial each page and sign at the end.

Property management

In the event that the property is managed by Newton Huxley all matters of maintenance will be referred to and dealt with by this agency, we will also make periodic visits to the property (usually 6 monthly) by prior arrangement.

If we are instructed on a tenant find/introduction basis, you will be provided with all the Landlord contact details who will deal directly with maintenance issues.

Scheduling of permitted payments

Under the Tenant Fees Act 2019, the following permitted payments may become due during your tenancy:

The rent

Usually payable monthly in advance.

Holding deposit

(per tenancy) equivalent to one weeks rent.

Security deposit

Equivalent to 5 weeks rent for tenancies under £25,000 pa

Equivalent to 6 weeks rent for tenancies over £25,000 pa but below £50,000 pa.

Unpaid rent charges

Interest at 3% above the Bank of England base rate. Will only be applied after the rent remains unpaid for 14 days.

Variation of contract

tenants request £50.00 inc vat.

Lost key(s) or other security device(s)

£15.00 inc vat per hour plus cost of materials.

Change of sharer

tenant’s request £50.00 inc vat.

Early termination of tenancy

tenant’s request £360.00 inc vat, tenant liable for remaining rent due under tenancy until replacement tenancy has commenced.

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